Only proper travel books are accepted on operational vehicles used privately, the private share of use must be taxed. The amount of private car usage will either lump sum determined according to the so-called 1% rule or with the help of a travel book. A logbook can be used to determined the exact amount of the expenses attributable to the private trips. The exact costs for the privately used cars must a fixed and be proven by documents. On the other hand, the professional trips, trips between home and operation and the private trips from a properly-run logbook must arise.
A logbook must be formally correct a logbook can be carried by hand or electronically. Electronic records meet the formal requirements for a proper logbook only if subsequent changes of data technically excluded are documented in their range in the file and be disclosed. An Excel spreadsheet does not do justice to these requirements. A logbook must be content properly a logbook must be done continuously and in real time, the best daily. Even if the ratio of private and business use is consistent, it is not enough to carry a logbook for a representative period of time.
A properly-run logbook must include the following entries for each business trip: date of trip mileage at the beginning and at the end of each operational/business prompted ride; a curve in the last digit to a “0” would be damaging. Destination, purpose of trip and sought after business partner; Detours are to record. Some of this information is waived, unless the professional reason seems already plausible driving. At the same clientele, recording reaches the customer number of the sought-after business partner (customer directory is to add the logbook). Distances given are sufficient for private trips without that in particular the Itinerary and trip purpose are given. For journeys between home and operating each meets a corresponding short note in the logbook. Also professional secrecy a logbook must be properly also doctors, lawyers, pharmacists who are subject to an obligation of professional secrecy, shall record the name and address of the patient or client in the logbook. But providing “Client or patient visit” as a purpose of the trip is sufficient here, name and address of the visited clients or patients by the professional secrecy in a directory separately to leading from the logbook recorded. Not every mistake is damaging smaller defects remain without consequences, if the information in the logbook as a whole is plausible. So the missing registration of a trip to the gas station and two differences between the distances given in the workshop and in the logbook as a minor were classified. Missing entries for five trips, the ride book, however, was rejected. A precise boundary, off a logbook in spite of proven shortcomings yet to acknowledge is how many errors does not exist however. Is discarded the logbook, the private use is 1% after finding scheme or the private usage share is estimated, if the vehicle is not operationally used more than 50%. Torsten Bogausch Schmidt & Partner GmbH Steuerberatungsgesellschaft branch Weisswasser Tel.: 03576/2839-0 fax: 03576 / 283930 Internet: sp white water email: